IndustriesDistributors
Quoting software for distributors who win on response time
Answer an RFQ the same afternoon from one shared catalog, see when the buyer opens it, let follow-ups go out on their own, and keep the whole inside sales team quoting the same prices.
Free plan, no credit card needed.
Coastline Electrical Supply
Quote for Brightway Electric
- THHN 12 AWG copper, 500 ft × 6$708.00
- 1/2 in EMT conduit, 10 ft × 120$1,128.00
- 200A main breaker panel × 2$578.00
Signed by
Brightway Electric
What slows distributors down
The problems, and how Quotup handles them
RFQs answered tomorrow lose to the ones answered today
Contractors send the same request to three supply houses. The first complete, clear quote usually gets the order.
With Quotup: Add the customer once and pick products from the catalog by name. A 20-line quote takes minutes, and it goes out as a link the buyer can open or download as a PDF.
Nobody knows which quotes are still open
Quotes go out from personal inboxes, and nobody follows up on the ones that went quiet.
With Quotup: Every quote sits in one list as sent, viewed, approved, declined or expired. You see when a buyer opens it, and follow-ups go out after 3 and 7 days.
Two reps, two prices for the same part
When everyone keeps their own price sheet, customers notice, and they ask for the lower one.
With Quotup: One shared catalog sets the unit price for everyone. Discounts are visible on the quote, and the audit log shows who changed what.
A worked example
Example: answering a contractor's RFQ
An electrical contractor emails a materials list for a job starting next week. Here's how a distributor's inside sales rep turns it into a quote before lunch.
- 1
Pick the contractor from your customers, or add them in a few seconds.
- 2
Add each item from the shared catalog. SKUs and current prices fill in.
- 3
Apply 5% contractor pricing to the whole quote and set a 14-day expiry.
- 4
Send it. The quote shows as viewed when the contractor opens it on site.
- 5
They approve on their phone. Convert it to an invoice with net 30 terms, and it syncs to QuickBooks Online.
Coastline Electrical Supply
Quote Q-3381 for Brightway Electric
| Item | SKU | Qty | Price | Amount |
|---|---|---|---|---|
| THHN 12 AWG copper wire, 500 ftW-THHN12 | W-THHN12 | 6 | $118.00 | $708.00 |
| 1/2 in EMT conduit, 10 ftEMT-050 | EMT-050 | 120 | $9.40 | $1,128.00 |
| 200A main breaker panelPNL-200 | PNL-200 | 2 | $289.00 | $578.00 |
| LED wafer light 6 in (10-pack)LED-W6 | LED-W6 | 6 | $112.00 | $672.00 |
- Subtotal
- $3,086.00
- Contractor pricing (5%)
- -$154.30
- Sales tax (6.625%)
- $194.23
- Total
- $3,125.93
Expires in 14 days
Activity
- Quote sentThu 11:14 am
- Viewed by the customerThu 12:02 pm
- Signed and approvedThu 3:37 pm
An example quote as it appears in a Quotup account. Names and prices are illustrative.
Features
What matters most for distributors
One shared catalog
Every rep quotes from the same products, SKUs and prices.
Viewed tracking
Each quote's timeline shows when it was sent, opened, followed up and approved.
Automatic follow-ups
Quotes that go quiet get a nudge after 3 and 7 days, and a notice before they expire.
Win rate and revenue reports
See how many quotes you win, revenue by month and unpaid invoices by age.
REST API
Create customers, quotes and invoices from your other systems with the Quotup API.
Is it right for you?
Where Quotup fits, and where it doesn't
A good fit for
- Regional distributors and supply houses with a small inside sales team
- Quotes that need to go out the same day and be followed up
- Businesses that invoice in QuickBooks Online
Not built for
- Replacing an ERP: there's no purchasing, warehouse or inventory
- Product configurators or pricing rules engines
- Customer-specific price matrices
Can my whole inside sales team share one catalog?
Yes. Everyone on the account quotes from the same products and prices. Teammates can be owners, managers, staff or view-only, and the number of seats depends on your plan.
Will I know when a customer opens a quote?
Yes. The quote is marked as viewed and its timeline shows each time the customer opened it.
Can quotes expire?
Yes. Set an expiry date on any quote. The customer is reminded two days before, and automatic follow-ups stop once it's expired.
Does Quotup replace our ERP?
No. Quotup is for quoting, invoicing and getting paid. Many distributors use it for fast quotes and keep inventory and purchasing in their existing system.
Can we connect Quotup to our other systems?
Yes. The REST API can create and read customers, quotes and invoices, and QuickBooks Online sync is built in.
Guides for distributors
Comparisons5 min read
Best Quoting Software for Small Businesses in 2027
The best quoting software for small businesses, compared by who each tool is really for: field service suites, contractor apps, proposal tools, accounting add-ons and simple quote-to-payment apps.
Guides5 min read
How to Create a Professional Business Quote
A step-by-step business quotation guide: what to include, how to price and lay out each line, which terms to add, and how to send a quote customers can approve quickly.
Quoting software for distributors, free to start
Set up your catalog, send your first quote and get it approved online today.